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How to book

Group tours

To view the status of our Group tours or hold a reservation online please:

1. Navigate to the tour you are interested in booking
2. Select the tour variation you require – eg Superior Group
3. Select the ‘Year’ you would like to travel and then the ‘Dates & Prices’ tab
4. Select the date you would like to travel to enter into our booking engine
5. Once you have reserved a place online, you will receive an acknowledgement email with details of what happens next. Please contact our offices if you have not received the email within an hour of reserving your place.

Alternatively, please call 020 3733 1097 to speak to a Cox & Kings travel consultant. They will be happy to help you make a booking over the phone or to arrange a visit to our offices.

Private travel

All the services required for private travel arrangements are requested by Cox & Kings once a deposit has been received.

Step 1: Make an enquiry
Prior to making a booking, please contact a Cox & Kings travel consultant to assist you with the following:
• Advice on any departure date restrictions (eg relating to flight schedules)
• Any amendments or additions you might like to make to your holiday
• Any special requests you may have
• Go through other important information relating to your chosen holiday

Contact details
Telephone: 020 3733 1097
Email: sales@coxandkings.co.uk

Online forms
General enquiry >
Tailor-made enquiry >

Office opening hours
Mon – Fri: 09.00 – 18.00
Sat: 10:00 – 16:30

Step 2: Pay your deposit

In order to request and confirm your private travel arrangements, Cox & Kings require a deposit. This is 15% of the total holiday cost (20% for Australasia) or £250 per person, whichever is greater. For some holidays, a higher deposit will be payable or it may be necessary to make full payment at the time of booking. This is usually the case where full payment for certain services, such as your flight, has to be made immediately after your booking is confirmed in order to secure that service or the price quoted at the time of booking.

If you are booking within 90 days of departure you will need to send full payment at the time of booking. You can pay the deposit by cheque or bank transfer. Please note that services will only be confirmed after we have received the payment.

Please ensure that you have read our Booking Conditions. These can be found online using the link below or please ask your travel consultant to email you a copy.

You can view our booking conditions in each brochure and online.
View booking conditions >

Step 3: Confirmation

On receipt of your deposit, Cox & Kings will request the various services that will make up your holiday and send you a confirmation invoice with instructions on how to pay the remaining balance. If any of the services requested are unavailable, you will be contacted by your travel consultant to discuss suitable alternatives.

Booking with your local travel agent 

If you would prefer to book through your local travel agent, please consider one of our preferred agencies. Click here for more information.

Organising visas for travel

You can view the latest visa and entry requirements by country at www.gov.uk/foreign-travel-advice.

If you require further information about obtaining a visa, Cox & Kings can recommend a reputable visa assistance company who can help with your application. Please contact your travel consultant for details. 

Neither Cox & Kings nor any visa assistance company can guarantee the granting of any visas, as this is a matter outside of their control. If a visa is not granted through no fault of Cox & Kings or any visa assistance company, neither will accept any liability for the consequences. Therefore Cox & Kings reserves the right to pass on to you any costs incurred as a result, including cancellation charges.

British Foreign, Commonwealth & Development Office Advice:

Cox & Kings also supports the British Foreign, Commonwealth & Development Office (FCDO) Travel Aware campaign. In addition to entry requirements, the FCDO provides advice on safety, security and health for countries worldwide, as well as general information, at www.gov.uk/foreign-travel-advice and www.travelaware.campaign.gov.uk. We recommend you read the FCDO advice for all destinations being visited, and revisit this advice regularly prior to your departure as it may change frequently. It is possible to sign-up to receive FCDO e-mail updates for your destination so that you are aware of any changes issued and it is recommended you do this.

 

Organising travel insurance

Travel Insurance is an important part of any booking. Cox & Kings requires that everyone who books with us has adequate travel insurance for their holiday which includes cover for all the activities you plan to undertake and protects you against cancellation, medical/repatriation expenses and personal liability claims.

If you have not already arranged appropriate cover, our recommended travel insurance provider is Campbell Irvine Direct.

You can apply for travel insurance online at: campbellirvinedirect.com/coxandkings

Or call: 01702 427 236 • Email: info@campbellirvine.com 

Read more about travel insurance >